SharePoint is the new standard for storing, sharing, and managing files across Legacy Treatment Services and the Woods System of Care. It replaces traditional network drives with a secure, cloud-based platform that integrates directly with Office 365 tools like Outlook, Teams, and OneDrive.
This guide explains how to log in, find your sites, and take advantage of SharePoint’s built-in collaboration features such as version history, restore options, and automatic backups.
🧭 1. What Is SharePoint?
SharePoint works like a shared file server but with more flexibility and built-in collaboration tools.
It allows you to:
• Store and organize documents online.
• Share files and folders securely with staff.
• Access files from any device, anywhere.
• Collaborate in real time with automatic version tracking.
Think of it as your digital filing cabinet that’s always up to date and backed by Microsoft’s secure cloud storage.
🌐 2. How to Access Office 365 and SharePoint
1. Open your web browser and go to office.com.
2. Sign in using your work credentials:
• Username: first initial + last name + @legacytreatment.org
(Example: jsmith@legacytreatment.org)
3. Once signed in, click the App Launcher (the grid of dots) in the top-left corner.
4. Select SharePoint from the list of Office 365 apps.
🗂️ 3. Navigating SharePoint
When you open SharePoint, you’ll see site tiles or links for your departments, such as HR, Accounting, or Programs.
Each site has document libraries where you can:
• Upload files directly or drag-and-drop them from your computer.
• Create folders to organize content.
• Pin important files or use filters to locate information quickly.
💡 Tip: Use the “Recent” and “Favorites” views to get back to frequently used folders faster.
📜 4. Reviewing File Versions
SharePoint automatically keeps a full version history of every document you upload or edit.
You can review previous versions by:
1. Hovering over a file name.
2. Clicking the three dots (•••) next to it.
3. Selecting Version History.
Each version lists who made the change, when it occurred, and what was modified — perfect for tracking edits or recovering older drafts.
🔄 5. Restoring a Previous Version
Need to go back to an older version of a document?
1. In Version History, click the dropdown next to the version you want.
2. Choose Restore.
This replaces the current version with the one you selected, while keeping both versions safely saved.
🔐 6. Tracking and Security
SharePoint automatically saves every change and securely backs up data to Microsoft’s cloud.
This means:
• No lost files due to hardware failure.
• Real-time saving while you work.
• Protected access through your Office 365 login.
🛡️ Your data is encrypted and monitored under Woods’ IT security policies.
🧩 7. Why Use SharePoint?
Using SharePoint helps unify all Woods System of Care affiliates under one modern, secure platform.
It ensures everyone, from residential staff to the administrative team, can share documents, collaborate in real time, and access the latest versions without confusion.
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